We comply with the law of July 30, 2018, regarding the protection of individuals with regard to the processing of personal data (available through this link: https://eservices.minfin.fgov.be/myminfin-web/pages/public/fisconet), which implements the European Regulation 2016/679 known as “GDPR” for General Data Protection Regulation.

The GDPR aims to strengthen and harmonize rules on the protection of personal data across the European Union. Its purpose is to safeguard the freedoms and fundamental rights of individuals with respect to the processing of their personal data.

The entity Asfalys has its registered office at 18A Jan Emiel Mommaertslaan, 1831 Diegem, Belgium, and is registered with the Belgian Crossroads Bank for Enterprises (BCE) under the number BE 0536.866.690. For any inquiries related to this agreement, you can contact us at the following email address: info@asfalys.be

This agreement applies to the relationship between Asfalys and third parties. It provides information on the data we collect, the purpose of their collection, how we use them, and the rights of said third parties in this regard.

A person’s data may be collected with their specific, free, informed, written, or electronic consent. When consent is given, the data subject will be informed of how their data will be used and the specific reasons for its use. Consent can be withdrawn at any time. In the context of contract preparation, data may also be collected if necessary to implement pre-contractual measures requested by the individual in question. If a contract is concluded with them, the processing of their personal data is necessary for contract performance. The data subject consents to the collection of their personal data during the pre-contractual and contractual phases and their continued processing by Asfalys to the extent that processing is necessary to resolve a dispute between Asfalys and third parties or due to a legal obligation. In certain cases, it may be necessary to process the data of the data subject because prevailing laws require or allow the prevention, detection, and investigation of fraud or offenses. We process personal data because we have a legitimate professional interest in doing so, for example, to communicate with the individual, defend their interests, improve the quality of our products and/or services, and manage our business and IT operations. Depending on the specific processing, Asfalys’s legitimate interests may include pursuing our business and commercial goals, protecting our company, shareholders, and customers, improving or continuing the development of our products and/or services and our business operations in general, complying with legal and regulatory obligations, standards, directives, and codes of conduct, and maintaining and enhancing our market position.

By entering into a business relationship with Asfalys and using the website, you agree that the following personal data will be collected and processed: contact information (such as name, title, address, email address, and phone numbers), personal characteristics (such as gender, date and place of birth), government identification numbers and other relevant information (according to applicable laws and regulations), financial information, and provided bank account details, recorded voice messages, photos provided for document records, information allowing us to provide our products and/or services, marketing preferences, marketing activities, and customer feedback, information about online activities (such as information from your use of the Asfalys website), additional sources from publicly accessible information sources, your postal address, email address, phone number, and any similar information necessary or useful for contract execution and the follow-up of requests made to us, your domain name and IP address, automatically detected, date and time of access to the service, pages possibly viewed for a certain time, the possibly used browser, platform and/or operating system on your computer, search engine and keywords used to find the service website, downloaded files, language choice, and, in general, any information voluntarily provided when using Asfalys services or making requests on the website.

The data is primarily collected for: communicating with you, defending your interests in court or out of court, establishing, executing, and terminating contracts regarding our services, conducting assessments and making decisions concerning the conditions of these contracts, providing the products and/or services we offer, improving the quality of our products and/or services, managing our business operations and IT infrastructure, managing complaints, comments, and requests, complying with applicable laws and regulatory obligations, establishing and/or defending our legal rights, allowing the use of this data in the contractual relationship between Asfalys and the data subject, allowing your access to the services offered on the Asfalys website and enabling the ordering of products and services and downloading applications, recording and responding to your requests (contact form, product order form, application download), transmitting information about products and services offered by Asfalys, including by email, and conducting statistics or market studies. We also retain all optional information voluntarily provided by the user to improve the website, as well as the history of requests and written communications to facilitate the management of the user relationship.

We attach great importance to the security and confidentiality of your data and use recognized security methods to ensure the security of your data transmission. We take all necessary measures to ensure the security of your personal data, including protection against unauthorized access, illegitimate use, loss, or unauthorized modification. We have implemented physical, electronic, and organizational security measures to protect your personal data. We have also established an information security program tailored to the risks associated with the processing of this data and which is constantly updated to mitigate operational risks and protect personal information in line with industry best practices. Personal data will be treated strictly confidentially, and only employees who need access to this data to perform their work will have access to this data. These employees have been informed of this privacy statement and all internal guidelines aimed at protecting your personal data and are required to respect the confidentiality of your personal data. We reserve the right to disclose personal information at the request of a public authority or if we believe in good faith that such disclosure is necessary to comply with any applicable law or regulation, to protect or defend our rights, including those related to the services offered on the website, or the rights of other users of the site, or if compelling circumstances require it to protect the personal safety of users of the site or the public. If you become aware of a breach of the security of personal data, please send us an email to the address info@asfalys.be.

Asfalys will store your personal data for the duration necessary to achieve the objectives described in Article 5 above, from pre-contractual negotiations to the end of the contract concluded between the parties. If the law, a decree, or a regulation requires or authorizes data retention after the end of the contract, or if a dispute requires the use of your personal data by Asfalys, the storage period will be extended accordingly. The exact storage period will depend on the specific purpose for which we hold your personal data. Asfalys ensures that the personal data collected are adequate, relevant, and not excessive in relation to the processing purposes described in Article 6 of this agreement.

Asfalys respects your data protection rights as defined by the European Union General Data Protection Regulation. You have the right to access your personal data, correct it, or object to its processing. You can also withdraw your consent to the processing of your data at any time and request the deletion or limitation of their processing, as well as receive your data in a portable format. You can exercise these rights by contacting Asfalys at the contact details provided herein, by sending us a copy of your identity card. If you receive emails or newsletters from us, you can unsubscribe by clicking on the included unsubscribe link.

Asfalys does its best to protect your privacy, but this will only be effective if you also take necessary measures to preserve your privacy. As a data subject, you are responsible for providing complete, accurate, and truthful information, ensuring the confidentiality of all user data (such as username, password, token, or PIN code), and providing valid and usable contact information to be contacted in a reasonably confidential manner.

Asfalys may need to share your personal data with various recipients, such as external service providers, government authorities, third parties involved in legal proceedings and their advisors, and other third parties, as part of its business activities. This data may be transferred to countries outside the European Union that do not offer an adequate level of protection for personal data. Asfalys will ensure that appropriate protection measures are in place to protect your personal data and will ensure that any transfer to a third country is carried out lawfully and in accordance with the principles set out in the European Data Protection Regulation.

Asfalys may amend this agreement at any time for various reasons, such as changes to the website and the services offered there, changes in legislation, or any other legitimate reason. These changes will take effect immediately after being published online, and you will be informed by email of these changes if applicable.